Top 5 Strategies for Hosting A Green Event

Hosting A Green Event

Making an event sustainable, whether it’s a major event or a party, does a lot these days to make your guests feel good about being there.

However, managing events based on carbon offset is undoubtedly a daunting task — competition, travel, and an untidy environment all play a part.

And good business, too!

Sustainability is a big issue these days. Focusing on sustainability helps a lot in improving the product image, leading to more reliable customers, reducing customer acquisition costs, and increasing ROI. Also, visitors are more likely to share sustainable events on social media to gain exposure and promote viral marketing plans and brand awareness.

Events (especially large ones) can waste many resources, from food to paper to energy. So, it’s a good idea to hold a green event to benefit the environment and your wallet.

Green events don’t just positively impact the environment (although that’s plenty of reason to host them); they also help your brand. These carbon offset credits projects are designed to result in real reductions in greenhouse gas emissions.

According to a recent report by Nielsen, 66% of global respondents are willing to pay more to collaborate with eco-friendly brands.

Coming up next are a portion of the perspectives that make occasion arranging intense (and, thus, unpleasant) work:

  • Impossible assumptions: Every firm will have clients who require the inconceivable.

Particularly in the event industry, where they expect you to go above and above — planning a spectacular event with incredible ROI on a tight budget that only covers a fraction of the costs.

  • Tight deadlines: More and more event planners are promising to put on events in a very short amount of time to entice restless customers. Unfortunately, this entails unfathomable working hours, a skewed balance of serious and pleasurable activities, and much effort to transmit.
  • Physical demands: This is not everyday work. You’ll most likely need to put in a 60-hour week long before the event. On the other hand, you could spend your days at the setting investigating things and slicing down on rest to do your planning. This will probably harm your health.
  • Lack of control: You may have spent days, if not weeks, researching risk factors and making contingency plans for various scenarios, but you never know what will happen on the day of the event. There’s always the risk that someone may make a mistake, and the entire sketch will fall apart. Then there are the regular little fires. From the audio system to the sponsors and vendors, you’re in charge of everything they do.
  • Constant interruptions: It may not seem like a huge concern, but being interrupted regularly can harm your productivity. It’s also difficult to switch between projects frequently while staying on top of emails and other forms of contact. Repeated interruptions can be extremely draining for those who can only get their best work done when they are in the zone, as they must exert great effort to regain their attention.

The Benefits Of Going ‘Green’

There are numerous reasons to make your next event environmentally friendly:

  • Prove your commitment to climate change and sustainability in public.
  • Conserve resources and reduce waste.
  • Save money.
  • Receive a promotional kit for green events to help with event marketing and messaging.
  • It’s simple to accomplish!

However, there is a lot to think about when arranging an event based on carbon footprint offset, and traditional techniques are unsustainable, so making an event carbon neutral takes some extra effort. 

Read More – Best Ways To Find Carbon-Neutral Products

So, let’s go through some of the elements that event planners must consider, as well as some ways to make events more sustainable: 

Take Care Of Your Waste 

Every year, events worldwide generate a large amount of waste. Guests are typically provided with an abundance of cheap, disposable products that they use once (or never) and then toss away.

As a result, aim for no disposables. Plastic, in particular. Disposable plastic cutlery, cups, clamshells, plates, straws, and other items are prohibited. Even if recycling stations are set up, most plastic garbage is non-recyclable! So, buying carbon offsets is one of the major requirements for event management.  

1. Be Smart About Waste: Every year, events generate a large amount of waste. Guests are typically provided with an abundance of cheap, disposable products that they use once (or never) and then toss away.

So, aim for zero disposables. Especially plastic. Disposable plastic cutlery, cups, clamshells, plates, straws, and other items are prohibited. Even if recycling stations are set up, most plastic garbage is non-recyclable!

Paper or wood-based disposables are a better option, but any disposable is an unnecessary waste. So instead, it’s preferable to have reusable plates, straws, cutlery, and cups available (branded with your event logo, naturally). The market for voluntary carbon offset credits has the potential to play a significant role in allowing society to continue emitting greenhouse gasses. 

Encourage attendees to bring their containers or provide (or sell) reusable cups, straws, and draught beverages (beer, juice, kombucha, water, wine, sangria, Man Paw, and so on) to ensure that no one throws away their cup. (Plus, that cup will stay at their house for the rest of the year, reminding them to buy a ticket for next year’s event!)

2. Minimize transportation needs: Transportation is one of the largest drains on the environment and the budget when planning an event. It is, without a doubt, the most significant contributor to your CO2 emissions and event footprint.

It’s best if you can hold your event near where most of your attendees live. However, for most events, that situation is impossible. Therefore, consider limiting your impact by compensating for your attendees’ long-distance travel with choices like:

  • Choose a walkable convention neighborhood to improve accessibility and eliminate the need for event transportation. 
  • Provide shuttle service to encourage guests to travel together, saving money on parking and reducing emissions.
  • As part of the registration package, include prepaid light rail or bus passes.
  • To save money on transportation, rent equipment locally and arrange and combine freight.

3. Develop a plan for food waste: Dealing with food waste at an event has become much easier in recent years, and although it requires some extra planning, it can run smoothly once rules are implemented. While dealing with food, it’s important to observe local laws; thus, when contributing, always follow the rules.

  • Partner with homeless shelters or local initiatives that can take leftover food and disperse it to needy individuals and families immediately after the event.
  • Compost the waste: even though there are associated costs, this sustainable option outweighs what you might pay to landfill, making it financially viable.
  • Pre-order food to avoid mass production and food waste by asking attendees to order from a set menu during registration.

4. Make use of green energy sources to power your event:

Read More – Guide to How to Reduce Your Carbon Footprint

Tap into new types of energy when possible, depending on the scale and needs of your event. For example, your venue may already have wide windows for natural light, employ renewable energy to power its building(s), and even cultivate urban gardens or generate solar electricity on its rooftops. 

These built-in practices are a great plus for any eco-friendly event, but you may always add your own if you like.

  • Build solar panels inside furniture, such as benches or tables, to demonstrate that you offer high-tech charging choices with minimal environmental impact. Or, for longer events, temporarily place them in light. Many green venues provide pre-installed solar panels, so keep that in mind while looking for a place.
  • Integrate attendee-powered lounges to promote healthy living. For example, set up an exercise bike or treadmill to assist in the powering of blenders for smoothies or cocktails;

5. Provide a virtual registration option for attendees:

If you can provide your event to guests from afar as a hybrid meeting or through mobile apps, you’re reducing CO2 emissions from flying, driving, and giving your long-distance attendees a level of convenience they wouldn’t have had from a traditional event. 

Concluding Word – The article discusses Top Strategies For Hosting A Green Event. It also talks about some of the most significant points that  Canada carbon offsets help in making the environment green and healthy. So, even after reading this article, if you need some more explanation, then do write to Climate Carbon